MS Excel is a well-known Microsoft Office application. It is a spreadsheet programme that saves and analyses numerical data.
Table of Contents:
Basics of MS Excel
Features of MS Excel
Benefits of Using MS Excel
MS Excel – Points To Remember
Computer Awareness is an essential component of the syllabus for major competitive exams, and questions from MS Excel may also be asked. Candidates can access the detailed syllabus for Computer Knowledge by visiting the linked article.
MS Excel Fundamentals
What exactly is Microsoft Excel?
MS Excel is a spreadsheet programme that allows you to store data in the form of tables. An Excel spreadsheet makes data analysis simple.
How do I open Microsoft Excel?
Follow the steps below to open MS Excel on your computer:
Select Start, then All Programs.
The following step is to select MS Office.
Finally, select the MS-Excel option.
Alternatively, click the Start button and type MS Excel into the available search box.
What exactly is a cell?
A spreadsheet is a table that contains rows and columns. A cell is formed by the rectangular box at the intersection of rows and columns.
What is Cell Address?
The cell address is the name that can be used to address the cell. If row 7 is interested in column G, for example, the cell address is G7.
MS Excel Advantages
An Excel spreadsheet can be edited and formatted in a variety of ways. The various features of MS Excel are discussed below.
Home
Comprises options like font size, font styles, font colour, background colour, alignment, formatting options and styles, insertion and deletion of cells and editing options
Insert
Comprises options like table format and style, inserting images and figures, adding graphs, charts and sparklines, header and footer option, equation and symbols
Page Layout
Themes, orientation and page setup options are available under the page layout option
Formulas
Since tables with a large amount of data can be created in MS excel, under this feature, you can add formulas to your table and get quicker solutions
Data
Adding external data (from the web), filtering options and data tools are available under this category
Review
Proofreading can be done for an excel sheet (like spell check) in the review category and a reader can add comments in this part
View
Different views in which we want the spreadsheet to be displayed can be edited here. Options to zoom in and out and pane arrangement are available under this category
Benefits of Using MS Excel
MS Excel is widely used for various purposes because the data is easy to save, and information can be added and removed without any discomfort and less hard work.
Easy To Store Data: Since there is no limit to the amount of information that can be saved in a spreadsheet, MS Excel is widely used to save data or to analyse data. Filtering information in Excel is easy and convenient.
Easy To Recover Data: If the information is written on a piece of paper, finding it may take longer, however, this is not the case with excel spreadsheets. Finding and recovering data is easy.
Application of Mathematical Formulas: Doing calculations has become easier and less time-taking with the formulas option in MS excel
More Secure: These spreadsheets can be password secured in a laptop or personal computer and the probability of losing them is way lesser in comparison to data written in registers or piece of paper.
Data at One Place: Earlier, data was to be kept in different files and registers when the paperwork was done. Now, this has become convenient as more than one worksheet can be added in a single MS Excel file.
Neater and Clearer Visibility of Information:
When the data is saved in the form of a table, analysing it becomes easier. Thus, information is a spreadsheet that is more readable and understandable.
MS Excel – Points To Remember
There are certain things which one must know with respect to MS Excel, its applications and usage:
An MS Excel file is saved with an extension of .xls
Companies with large staff and workers use MS Excel as saving employee information becomes easier
Excel spreadsheets are also used in hospitals where the information of patients can be saved more easily and can be removed conveniently once their medical history is cleared
The sheet on which you work is called a Worksheet
Multiple worksheets can be added in a single Excel file
This is a data processing application
You must be logged in to post a comment.