Top MR Reporting System for Pharma Companies: A Complete Guide

Does managing, monitoring, or maintaining MR (medical representatives) locations, tasks, expenses, and orders make you agitated? 

If yes, it’s high time you should draw your attention to the MR reporting system. Using the system, you can track MRs' activities, manage their expense claims, and delegate tasks seamlessly. You can also maintain your MRs’ productivity by receiving reports on their daily tasks. 

To acknowledge more of its capabilities, you need to read this entire guide. So, take a deep dive and explore further. 

What is the MR Reporting System? 

MR reporting systems or Medical representative reporting software are used by hospitals, pharmacists, labs, doctors, blood banks, nursing homes, etc. The software helps users monitor their MRs’ activities located in different fields. It improves the overall pharmaceutical operations while ensuring its dynamic capabilities such as 

• Remote task allocation,

• Easy expense reimbursement,

• Accurate attendance records, 

The system makes it easy for managers to manage the entire workflow right from assigning tasks to setting EOD deadlines. 

Significant Capabilities of the MR Reporting System

1. Real-time Visibility of MR

Get the ease you need while tracking your MRs scattered to different locations. As the MR software features GPS technology, you will get more than just your MR’s locations. Your MRs’ activities, whereabouts, current schedules, task progress, etc., come in intuitive graphical figures. You can scan all with your eyes and enjoy real-time visibility.

1. Bulk Task Allocation

The pharmaceutical reporting software also streamlines bulk task allocation. It lets your company’s managers upload tasks in bulk at any time from anywhere. Medical representative receives notifications on their devices about tasks being uploaded. Therein, they start their tasks which could be moving to the determined sites, indulging in meetings, and selling the company’s medicines, drugs, or medical equipment to clients.

1. Distance Traveled Reports

Using these distance traveled reports, healthcare companies can instantly learn the total distance covered by MRs during their working hours. This reporting feature ensures that all MRs are moving to the assigned locations without any fuss and functioning smoothly. Also, you will stay on top of monitoring your employees with details on how they are approaching their task sites. This ultimately helps in speeding up the complete procedure of managing your employees. 

1. Accurate Attendance Records

You can easily escape fraudulent activities like buddy punching, time theft, and extended breaks. How? The best MR reporting system consists of geofenced and geocoded attendance marking. Both ensure accurate attendance marking and eliminate the scope of errors and misleading attendance. Here is a brief on these two features: 

• Geofenced attendance marking: 

It lets managers geofence the area where medical representatives are allocated. Upon reaching the site, MRs are eligible to mark their attendance. However, they fail to do so, if they are not too close to the task site. 

• Geo-coded attendance marking: 

This feature allows healthcare managers to visually verify their staff’s location. They get snaps of their MRs being presented at the locations. These snaps generally consist of lat-long and time of capture. After analyzing these geographical metrics, managers record their staff attendance. 

Using these features, you can simply ensure that MRs are available at their specific task sites. Also, they are not making exits unless their tasks for the day are completed. 

1. Seamless Expense Management

Managing, assessing, and reimbursing your medical representatives’ expenses is a tiring process. But, not when you utilize a streamlined medical expense tracking software. It makes the whole expense management process a whole lot easier by providing hierarchy approval, cap on expenditure, and expense upload. 

Medical representatives seamlessly upload proofs of expenses like bills and expenses. Managers immediately receive notification on each expense upload. They assess the proofs and provide their approvals in sequence. After getting approvals from all lined-up managers, expense reimbursement is processed smoothly. Managers can even put a cap on expenditures following the healthcare company’s policies to limit the overflow of expenses. 

1. Auto Alerts/Reminders 

Field activities have already involved a huge tree of tasks. So, the chance of skipping important meetings or missing deadlines is common. However, it can be tackled with ease when you have an MR reporting system that sends auto alerts/reminders. 

Both medical managers and representatives get reminders on their specific devices about upcoming tasks, productivity levels, time-off requests, and a lot more things. Also, every info is shared or received on the same platform. So, the chance of forgetting any important work-related updates in tons of hardware gets minimized. 

1. Actionable Data & Insights

With the data in front, you can easily spot loopholes or anomalies in your field operation. It ultimately helps in making better plans to strategically fight against them. Although it seems a bit difficult with manual efforts, the MR reporting system makes it all seamless. 

The system provides actionable data & insights in a graphical presentation on all aspects of your field operations. For instance, you will get employees’ productivity reports, target vs. achievement reports, distance traveled reports, and much more. 

Take it Away!

The use of MR reporting systems is increasing at a great pace. Most healthcare companies are in favor of using them as they have all the capabilities to streamline overall field operations. You can easily handle your MRs’ activities, analyze their task progress, get actionable insights, and manage expenses using the same platform. 

TrackoField also provides one such dynamic solution with added features and functionalities. While utilizing the tool, you not only get what has been provided in the guide but a lot more things. Curious to learn?

Here is what TrackoField offers: 

Geo-verified task allocation

Flexible leave management module

Automated salary computation

Order placement on the go

Offline tracking

Cross-platform ease

Seamless API integration 

Get what your business needs to meet specific goals effectively. Sign up to use TrackoField for free. 

Read More: What is an MR Reporting Software? How Does it Work?