Your manager has been looking for some critical files and has repeatedly asked for your help, but you have not been able to find the right file. Don't be afraid you can find it right away on Shared Drive. You can type it in and find multiple files with the same name. You are confused as to what to suggest. When panic starts in your employer and calls you to find out if you found the right file. So, what to do?
Eliminate your worries as it is simple and easy. Document management is the organization that manages, stores, accesses and tracks all documents from the information center.
Document management has a good number of benefits:
Good communication
Document Management System (DMS) helps to establish faster collaboration among employees. You can quickly access documents and share them with project team members. A strong DMS helps to work together on a single project without any hassle. You can work in real time with the latest documents even when you are on the go.
Trusted Document Version Control
Now working with the newest documents and keeping the information current can be a problem. With document management software, documents are easy to track and keep up to date. The document can be easily uploaded and you can easily manage the versions online. You can manage, track and access archived documents.
Save time & money
It takes a long time to figure out a specific document, and this is a common problem that employees often face. It costs our man but this tedious search can lead to really costly mistakes if you do not have the right file in your hand when needed. DMS will solve this problem for you when you can get the documents at your fingertips. All documents are organized and it is very easy and fast to find the right information with a few clicks. You can use tags like on social media and find relevant information.
Improved security
All documents are safe and protected from any natural hazards. SkySite DMS now comes with two-step authentication that gives you extra protection for your important files.
Easily accessible
Construction project teams are well broken up. While some are in the office, some need to visit the job site regularly. Cloud-based build document management software can help you connect with your team. All updated documents are at your fingertips and can be accessed even on the go.
Increase in productivity levels
Trying a document management system can save you a lot of time managing, tracking or accessing data. This gives the employee extra time to focus on more important work. The time used to search for specific information is now very easily accessible. All documents are stored in a single digital hub. Errors are less likely when you always have access to updated information and go back to revision history. It is also easy to keep tab on RFO and punchlist progress. All your data is secure with different permission levels.
Integrates with other applications
You can move all your documents stored in Google Drive, One Drive, Ignite to the SkySite cloud. The app integrates well with other software, making it easier to brand #MaketheSwitch for built-in cloud-based DMS. So, there is no need to choose simple solutions now.
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