There are multiple reasons users want to move Gmail emails to Outlook. Due to better useability, professionalism, or the UI of Outlook. However, this thing is not as easy as it sounds. It can take a lot of effort and time, but some methods may help you to know how to migrate Gmail to Outlook.
Outlook and Gmail are the two most used email programs worldwide however in the professional world Gmail has lost its charm and Outlook stands out because it is a desktop-based email client, it feels more secure. There are various methods to move Gmail emails to Outlook 2021, 2019, 2016, 2013, 2010, and old editions, broadly divided into two categories.
Manual Methods to Migrate Gmail to Outlook
To move Gmail account to Outlook we can use some manual methods which are time-consuming but can be effective if the data is minimal. Moreover, these techniques require complete user engagement all the time because if there is any sort of system failure or cut-off loss of data is possible.
How to Move Gmail Account to Outlook Manually?
This method to move Gmail email to Outlook has been in practice for a very long time as it is the easiest method to achieve the required outcome. You will need to follow 2 different stages to complete this task as mentioned below:
Stage 1: Enable the IMAP Setting in Your Gmail
1. Open Gmail account
2. Select the Gear icon in the top right side of the window.
3. Click on See all settings
4. Select Forwarding and POP/IMAP
5. Under the IMAP ACCESS section Enable IMAP
Stage 2: Add Gmail Account in Outlook
1. Open Outlook and click on File then Add Account.
2. Enter the Gmail email you want to link with Outlook.
3. Enter your Gmail password and continue the process.
4. Allow all the necessary permissions.
5. Outlook will start syncing with Gmail, so please wait.
6. Restart Outlook and access Gmail emails in Outlook.
Executing these steps can effortlessly move your Gmail account to Outlook in the pane where you can access Gmail separately.
What Are Manual Method Limitations?
Although these methods seem to be easy, they are not, several factors can cause data loss. These methods are always recommended if the amount of data is small because all the steps are time-consuming and difficult to execute. And should be done if you have complete technical knowledge of the following field because one wrong move can cause corruption of the data.
Also, there are some other issues too like redundancy of the mailbox you have same mails in both Gmail as well as Outlook which in the end is not required and should be removed. Furthermore, if the process is interrupted in between data may be lost and the process is to be started again as there is no history of how much data was transferred.
Pro Method to Move Gmail Emails to Outlook
Nevertheless, there are always saviors for every problem, and that is where SysTools Gmail Backup Tool is unbeatable, this tool provides end-to-end solutions to move Gmail email to Outlook because of its capability of providing various file formats to export the Gmail files directly. This software allows you to export Gmail emails to multiple standard formats i.e. PST, MSG, EML, MBOX, etc. Hence, this utility seems suitable to export Gmail emails Outlook most efficiently.
How to Migrate Gmail Emails to Outlook?
Doing so was never easy before the suggested tool came in to picture, follow these simple steps to transfer all Gmail email to Outlook.
1. Post installation open the software
2. At the sign in window insert your Gmail Credentials with App password
3. Select Items which are required in the export file and set format as PST
4. After selecting the destination location and filters click start
5. The export will start and live progress will be displayed.
6. Open the resulting PST file in Outlook
Important Note: App password can only be created if two factor authentication is enabled for the particular account.
What Are the Benefits of Software?
With providing ease to the user to move Gmail email to Outlook there comes various benefits of the same tool which are
1. Delete after download which saves the server space
2. Filtering on various parameters to get exactly what you want
3. Incremental Backup to save only new mails after a backup
4. Multiple language support to improve utility
5. Backup history complete data download history is preserved
Alternative Way to Move Gmail Account to Outlook
If you want to export using Google Takeout, you need to follow the below mentioned steps:
1. Go to Google Takeout.
2. After that, "Deselect All" selected items to continue.
3. Then select "Mail" to export them.
4. Choose the preferred way to receive the download link.
5. Set the required file type to "ZIP" or "TGZ" accordingly.
6. Choose the file size exceeding which file will be broken into chunks.
7. After that, click “Create Export” to export the file.
8. Go to your Gmail account and download emails in ZIP or TGZ format.
9. Lastly, extract the "ZIP" or "TGZ" file and get emails in "MBOX" format.
Important Note: SysTools MBOX to PST Converter Tool this tool can be used to convert your MBOX file to PST file which is support by Outlook. After conversion you can simply import the PST file to Outlook and use migrate Gmail account to Outlook.
To migrate Gmail Email to Outlook we can use this method but this involves another step of conversion of the MBOX file which will be created by Google takeaway to PST file format that is supported by Outlook, which requires another tool to convert that is why. Converting the Gmail file directly to the required file format is more feasible and efficient for the user.
Conclusion
Above we have discussed several methods to move Gmail emails to Outlook, some manual methods as well as automated tools which would do the job without human engagement. But the manual methods have some drawbacks which may affect the user if the data is sensitive because loss or corruption chances are higher while using the manual method also in the case of Google Takeout, we have to use a tool in the end eventually to convert MBOX file to PST due to which using automated tools seems a more easy and effective way to migrate Gmail account to Outlook.
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